Transition to Paper-free Office and Digitalization of Business Processes

The world has witnessed a large number of milestones through the two-thousand-year-old history of paper though transformation has been inevitable considering paper as the focal point. The invention of paper inevitably has been losing its impact since the start of digitalization age though it was like an emerging revolution for information to be saved, stored and transferred.

It is possible to rename digital transformation as “smart revolution” considering its unpredictable progress. Both individuals and professions are getting connected via digitalization, As thinking power and human intelligence replace muscle power, the end of business life gets much more entrusted to digital systems in this new and digitalized age. Thus, working styles have also started to change and transform rapidly. Now, it is possible to compile all kinds of data and to open access in digital environments. Enterprises in very sector have recently started to think about how to adapt that digital transformation to their own products and services. Footprints of digital society and culture also display their power heavily in the business world transforming digitally and rapidly.

Paper-free office emerges as an active concept among the influences of digitalization in business life. Paper-free office, which identifies the minimizing or totally abandoning paper use at job settings, results in many achievements such as the increase in operational and employment efficiency, the facilitation of business conduct, the reduction of costs and certainly the proliferation of environment-friendly business practices.

 

Digital and Paper-free Office

In order to enable real digitalization and paper-free offices in enterprises, it is required to have precise planning and to construct the infrastructure for integrated information systems. For this purpose, pre-planning is necessary on how to carry out the procedures while relevant feasibility studies, cost analyses and other investment details are also negotiated in a careful manner.

The positive effects of paper-free office on employees and the organization should be clearly defined while encouraging the staff to take responsibilities during this transformation course. All the office employees need to be totally aware of their responsibilities and get the required training supplied by the service provider(s) and become a dominant player during the process. Transition to paper-free office and digitalization includes a large number of different steps like defining, arranging / filing the documents, process modeling and archiving. It is not plausible to reach the estimated efficiency via system transformation unless each step is carefully and correctly implemented.

During the paperless digital transformation period, investment is also needed to get company-specific, effective and relevant technologies. The outcomes of transformation should cover the costs of infrastructure construction and utilization. Precise and devoted work should be done on reliable sources in order to transfer paper-based data to the system via problem-free and high-quality tasks.

After completing those transition stages to paper-free office, the current digitalization level of the enterprise should be continuously checked and relevant updates should be done on time. When the digital system seems insufficient to manage current business procedures or system recovery seems possible, all required interventions should be taken very quickly. Thus, digitalization, which obliges enterprises to have continual progress and recovery, is kept to be effective without allowing any blockage or loss in the system.

 

Digital Office Management by OnBase Corporate Contents and Process Management Platform

In order to successfully implement each of those digital processes and to realize the intended transformation for your organization, the selected solution and the intermediation keeps a significant role. In this context, OnBase  steps forward as a document and content management solution to digitize, run, measure, access, store and integrate information to other systems. OnBase enables your employees to have fast and easy access to all the required information and data regardless of time and locality. Thus, your corporate efficiency increases tangibly in short term as well as long term. OnBase stands for creating problem-free services as well as sustainable and developed solutions for your organization by providing fast access, security and integration.

Do not lose time to keep up your organization’s transition to paper-free and digital office, which is a must for the future of both your enterprise and the nature. Protect the future of your organization, the nature and generations through your digital choice.