Identity Management Security: Step-by-Step Guide

Identity Management (IDM) is a key issue, particularly for large organizations. It gets immensely complicated and harder to manage the company’s technological environments unless making clear that which individuals have access to data, which individuals can log on the systems and how the data is utilized. Secure management of identity enables administrators to monitor the access to services, information, data as well as particular areas within the building.

In the modern world, Identity Management has become much more crucial in providing corporate security as the majority of our business goes highly dependent on computer-driven data and gradually rising competitiveness urging us to have quick access to information. In today’s world, companies that store thousands of users’ info sustain their safe access to services and data via central identity management infrastructure.

Identity Management must become an indispensable element of labor safety strategies especially when enterprises grow and compose of more complicated BT architectures. The difficulty here appears both in the decision of selecting which individuals require access to specific data and how the decision will be implemented. To achieve sufficient system security and effective practicality, users have to log in properly and user identities must be managed relevantly.

Identity Management System synchronizes user profiles on all corporate systems they need to access, just from the moment that recruitment starts. IDM achieves synchronization by automatically identifying those profiles on all specified systems as well as authorizing them to manage system access, limit networking area on specific data, manage priorities and update all functions by assigning users on roles and pre-defined groups. Thus, Identity Management System offers logical solutions on security and control.

Identity Management Security Strategy should be defined via a series of planned actions. The fundamental steps of Identity Management Security at enterprises can be listed under titles below:

1. Defining Prioritized and Sensitive Data

Large-scale companies particularly allocate a great deal of data on their databases and additional storage systems. Data volume and complexity may cause some business process failures. In that context, it is crucial to identify sensitive data while creating an identity security management strategy.

In identity management security, the organization’s critical and sensitive data to be protected is defined and data access, as well as security strategies are created at the initial step. Risk assessment is conducted via the corporate inventory of assets. At the further step, the data are ranked regarding volume and significance, in compliance with the entity’s BT architecture analyses. The best security solution is developed as a result of those assessments and analyses.

2. Control on Identity Data Infrastructure and Data Minimization

To store user-profiles and information, organizations should possess a relevant data infrastructure that is compatible with industrial standards. Proceeding data infrastructure check, a simplification process called data minimization is initiated. At this stage, stored corporate data is analyzed to decide whether the saved data is needed. In the cutting-edge era of technologies, data minimization refers to reduced security risk against access violations.

3. Assigning Roles and Authorizations

The company should create a clear understanding of who is authorized to access sensitive data and in which limitations. This approach enables administrators to assign specific data categories on individual employees while establishing a secure environment for critical data access. The approach also accelerates and facilitates management and monitoring procedures on data access control.

Two other crucial, yet no recent influencers on access control are authorization management and role-based access control. The systems functioning with these two techniques give administrators a detailed series of permissions to assign employees with more than one role and authorize their system access. For instance, a user with an accountant role may log in a specific database but stay logged on just until 6 p.m.

Identifying and sustaining internal roles and authorizations require updates and surveillance throughout the changes in corporate needs. To attain the security goal of identity and data management in operations, business managers should check roles and delegations precisely while defining each of them in detail.

4. Sustaining Access Control

After the identification of roles and authorizations, the requirement arouses to check who gets access to which data, in which conditions. To prevent illegal short cuts on privacy settings, users should be able to log in relatively easier, yet their identities must conform to protection standards against cyber data intrusions. Thus, the system needs access control that is reinforced by simplified but still complex security encoding.

5. Monitoring and Control

Identity Management System is no complete unless being equipped with a strict reporting ability to cover the needs of supervisors who confront compatibility regulations. Entities must be able to monitor which users are allowed to access what kind of sources and for what purposes. By the increase in compatibility levels of enterprises, the ability to provide surveillance evidence on-demand is valuable both for their identity management security and data control.

6. Instant Process Management by Automation

Identity Management helps improve corporate-wide productivity and security while reducing the management costs of users’ and identities’ properties. Practices of enhanced identity management automate a large number of authorization and authentication processes. Automation facilitates easy and quick decisions on lots of issues including the provision of accounts, recruitment, monitoring of profiles with specific data access and logging time. Identity security also supports you through compatibility procedures with regulations.

Potential Risks of Impairment in Identity Management Security

A strong security system on Identity Management is vital for particularly large-scale companies. IDM system provides tools for close-check on user access, reducing risks of internal and external data security violations. Despite that benefit, some organizations do not have central identity management. In that sense, there are potential risks caused by a deficiency in identity security:

Problematic Data Security and Difficulty in Supervision

At multi-system organizations, it is hard to rigorously control user access. Independent applications of roles, group delegations and authorization levels on various systems make effective data verification and control almost impossible. In that case, there is no way for data security and protection teams to authenticate all applications and multi-systems. Making it worse, system developers and administrators of those platforms lacking open, identifiable and traceable processes may grant permissions to non-deserving individuals to get access to classified information.

Data Access

One of the major reasons underlying security problems is over-access by employees and redundantly granted authorizations on platforms. If there is no clear role identification, or misclassifications of identities exist or even users get access to all data on the platform, then problems are expected to occur. Enterprises must achieve strict control over external and internal employee access on the systems to reduce critical security cases and data leakage threats.

Inefficient Identity Life Cycle Management

At varying periods, organizations recruit new employees or current staff changes their positions and job ranks within the corporate structure. New authentication and authorizations may be initiated at once or prevalent ones need to be canceled. In case there is no Identity and Access Management System in operation, leading the life cycle will need more time and more effort.

Role Assignment and Authorization Problems

Assigning identities incorrectly on platforms or with imperfect data may result in the user access to very scarce or very big data pools. Failures in identifying exact roles and misclassification of identities also lead to the same problem. The resulting situation may subvert or mass the user’s work and the process fails to be complete. If the user role is not clearly defined, there are two alternatives for administrators; either to over-authorize or deny authorization. In that context, the Identity Management System facilitates more effective conduction and the supervision of source accesses.